Everything Your Garage Needs, Built Into One Platform
No more juggling spreadsheets, WhatsApp reminders, and manual invoicing. Totalsoft unifies your entire workshop operation.
Multi-Staff Calendar & Bay Management
Visualise your entire workshop at a glance. Assign jobs to specific bays, manage technician rosters, and prevent double-bookings with a drag-and-drop calendar built for busy garages.
- Drag-and-drop job scheduling
- Bay & lift capacity management
- Staff roster & shift planning
- Real-time availability view
- Customer self-booking portal
Smart SMS & Email Reminders
Stop chasing customers manually. Configure your own SMTP and SMS providers to automate service due reminders, MOT expiry alerts, and booking confirmations — all branded to your garage.
- SMTP email configuration (own provider)
- SMS gateway integration
- Automated MOT expiry reminders
- Service interval notifications
- Booking confirmations & follow-ups
Instant Lookups & MOT Tracking
Enter a number plate and get the full vehicle profile instantly. Track MOT expiry dates across your entire customer base and get ahead of renewals before they lapse.
- DVLA number plate lookups
- MOT expiry date tracking
- Full vehicle history overview
- Service interval calculations
- Automated renewal reminders
Xero Integration & UK VAT Invoicing
Generate professional UK VAT-compliant invoices in seconds and sync automatically to Xero. Run comprehensive financial reports to understand your garage's profitability at a glance.
- One-click Xero sync
- UK VAT-compliant invoicing
- Parts & labour cost tracking
- Revenue & profit dashboards
- Export to accountant-ready formats
Complete Customer Lifecycle CRM
Maintain a rich profile for every customer and their vehicles. Record job history, notes, and preferences to deliver a personalised experience that keeps customers coming back.
- Full customer & vehicle profiles
- Complete job history timeline
- Custom notes & preferences
- Loyalty & retention tracking
- GDPR-compliant data handling
Digital Job Cards & Attendance Sheets
Replace paper job cards with digital workflows. Technicians update job status in real time, clock in and out via the app, and managers get a live view of workshop productivity.
- Digital job card creation
- Real-time status updates
- Technician time tracking
- Parts requisition workflow
- Printable job sheets & reports
Next-Gen Booking Management
Say goodbye to handwritten diaries. Manage your workshop capacity with precision and view your entire week at a glance.
- Drag & Drop Scheduling
- Color-coded Job Types
- Real-time Updates
- Automatic Reminders
Paperless Invoicing & In-App Payments
Generate professional VAT invoices in seconds and get paid faster with integrated payment links sent directly to customers.
- Custom Branding
- Xero/Quickbooks Sync
- Partial Payments
- Debt Tracking
Integrated MOT & Service Reminders
Never lose a recurring customer again. Our system automatically fetches MOT expiry dates and sends friendly reminders via SMS.
- Automated SMS/Email
- DVLA Data Sync
- Service History Tracking
- Mass Campaigns
Trusted Ecosystem