The All-in-One Cloud Platform for UK Independent Garages
From MOT reminders to Xero-synced invoicing, manage your entire workshop from any device — browser, tablet, or mobile.
Works with the tools you already use
Everything Your Garage Needs, Built Into One Platform
No more juggling spreadsheets, WhatsApp reminders, and manual invoicing. Totalsoft unifies your entire workshop operation.
Multi-Staff Calendar & Bay Management
Visualise your entire workshop at a glance. Assign jobs to specific bays, manage technician rosters, and prevent double-bookings with a drag-and-drop calendar built for busy garages.
- Drag-and-drop job scheduling
- Bay & lift capacity management
- Staff roster & shift planning
- Real-time availability view
- Customer self-booking portal
Smart SMS & Email Reminders
Stop chasing customers manually. Configure your own SMTP and SMS providers to automate service due reminders, MOT expiry alerts, and booking confirmations — all branded to your garage.
- SMTP email configuration (own provider)
- SMS gateway integration
- Automated MOT expiry reminders
- Service interval notifications
- Booking confirmations & follow-ups
Instant Lookups & MOT Tracking
Enter a number plate and get the full vehicle profile instantly. Track MOT expiry dates across your entire customer base and get ahead of renewals before they lapse.
- DVLA number plate lookups
- MOT expiry date tracking
- Full vehicle history overview
- Service interval calculations
- Automated renewal reminders
Xero Integration & UK VAT Invoicing
Generate professional UK VAT-compliant invoices in seconds and sync automatically to Xero. Run comprehensive financial reports to understand your garage's profitability at a glance.
- One-click Xero sync
- UK VAT-compliant invoicing
- Parts & labour cost tracking
- Revenue & profit dashboards
- Export to accountant-ready formats
Complete Customer Lifecycle CRM
Maintain a rich profile for every customer and their vehicles. Record job history, notes, and preferences to deliver a personalised experience that keeps customers coming back.
- Full customer & vehicle profiles
- Complete job history timeline
- Custom notes & preferences
- Loyalty & retention tracking
- GDPR-compliant data handling
Digital Job Cards & Attendance Sheets
Replace paper job cards with digital workflows. Technicians update job status in real time, clock in and out via the app, and managers get a live view of workshop productivity.
- Digital job card creation
- Real-time status updates
- Technician time tracking
- Parts requisition workflow
- Printable job sheets & reports
Simple, Honest Pricing
Start with the dashboard, add online bookings when you're ready, or let us handle your entire web presence. Introductory pricing while we grow.
Basic
Full workshop control from day one
The complete garage dashboard. Manage jobs, customers, bookings, staff and finances from any device.
- Job cards & workshop management
- Customer & vehicle CRM
- Staff calendar & bay management
- VAT invoicing with Xero sync
- MOT & service reminders (SMS/email)
- Financial reports & role-based access
Online Bookings
Let customers book you 24/7
Everything in Basic, plus your own online booking link and an embeddable widget for your existing website.
- Everything in Basic
- Your own online booking link to share
- Embeddable widget for your website
- 24/7 bookings synced to your calendar
- Automated confirmations via SMS & email
- Your branding & service menu
Complete
Your whole web presence, handled
+ £299 one-off website build
Everything in Online Bookings, plus a professional garage website we design, build, host and maintain for you.
- Everything in Online Bookings
- Bespoke garage website, built for you
- SEO-optimised for local search
- Google Business Profile setup
- Hosting & maintenance included
- UK-based support team
All prices exclude VAT. No long-term contract — cancel monthly.
Why UK garages choose Totalsoft
Purpose-built software for independent garages and MOT centres — honest pricing, no lock-in, and support that speaks your language.
Built for UK garages
MOT reminders from DVLA data, UK VAT invoicing, Xero sync — and a UK-based team on the other end of the phone.
No long-term contract
Introductory pricing, billed monthly. Stay because it works, not because you're locked in.
Everything in one place
Bookings, job cards, reminders and invoicing in a single dashboard — no more diary, spreadsheet and paper cards.
Up and running fast
Import your existing customers and vehicles and start taking bookings in days, not weeks.
Everything you need to know
Have a question that isn't answered here? Reach out to our UK-based support team.
Book Your Free Demo Today
See exactly how Totalsoft can transform your garage. Our UK team will walk you through the full platform, answer your questions, and tailor a plan to your business.
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