The All-in-One Cloud Platform for UK Independent Garages
From MOT reminders to Xero-synced invoicing, manage your entire workshop from any device — browser, tablet, or mobile.
Revenue Overview
Live dashboard — updated in real time
Monthly Revenue
£24,850
Jobs Completed
342
Pending MOTs
47
Active Customers
1,204
Totalsoft Garage Manager — Product Walkthrough
6 minutes · Full platform overview
Trusted Ecosystem
Official Integrations
Independent Garages
MOTs Processed
Uptime Guaranteed
Efficiency Increase
Everything Your Garage Needs, Built Into One Platform
No more juggling spreadsheets, WhatsApp reminders, and manual invoicing. Totalsoft unifies your entire workshop operation.
Multi-Staff Calendar & Bay Management
Visualise your entire workshop at a glance. Assign jobs to specific bays, manage technician rosters, and prevent double-bookings with a drag-and-drop calendar built for busy garages.
- Drag-and-drop job scheduling
- Bay & lift capacity management
- Staff roster & shift planning
- Real-time availability view
- Customer self-booking portal
Smart SMS & Email Reminders
Stop chasing customers manually. Configure your own SMTP and SMS providers to automate service due reminders, MOT expiry alerts, and booking confirmations — all branded to your garage.
- SMTP email configuration (own provider)
- SMS gateway integration
- Automated MOT expiry reminders
- Service interval notifications
- Booking confirmations & follow-ups
Instant Lookups & MOT Tracking
Enter a number plate and get the full vehicle profile instantly. Track MOT expiry dates across your entire customer base and get ahead of renewals before they lapse.
- DVLA number plate lookups
- MOT expiry date tracking
- Full vehicle history overview
- Service interval calculations
- Automated renewal reminders
Xero Integration & UK VAT Invoicing
Generate professional UK VAT-compliant invoices in seconds and sync automatically to Xero. Run comprehensive financial reports to understand your garage's profitability at a glance.
- One-click Xero sync
- UK VAT-compliant invoicing
- Parts & labour cost tracking
- Revenue & profit dashboards
- Export to accountant-ready formats
Complete Customer Lifecycle CRM
Maintain a rich profile for every customer and their vehicles. Record job history, notes, and preferences to deliver a personalised experience that keeps customers coming back.
- Full customer & vehicle profiles
- Complete job history timeline
- Custom notes & preferences
- Loyalty & retention tracking
- GDPR-compliant data handling
Digital Job Cards & Attendance Sheets
Replace paper job cards with digital workflows. Technicians update job status in real time, clock in and out via the app, and managers get a live view of workshop productivity.
- Digital job card creation
- Real-time status updates
- Technician time tracking
- Parts requisition workflow
- Printable job sheets & reports
Trusted by Independent Garages Across the UK
Here's what garage owners and managers are saying after switching to Totalsoft.
“Totalsoft has completely transformed how we run our workshop. The Xero integration alone saves us 4 hours a week on invoicing. Booking reminders have reduced our no-shows by over 60%. Couldn't recommend it enough.”
Steve Richards
Owner · Richards Auto Centre
Manchester
Everything you need to know
Have a question that isn't answered here? Reach out to our UK-based support team.
Book Your Free Demo Today
See exactly how Totalsoft can transform your garage. Our UK team will walk you through the full platform, answer your questions, and tailor a plan to your business.
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